Sales Administrative Assistant TAO Group Hospitality CHI

Sales Administrative Assistant

Full Time • TAO Group Hospitality CHI
Job Title: Sales Administrative Assistant
Supervisor: Director of Sales

The Tao Group Hospitality Sales Administrative Assistant must be personable, organized and able to work in a fast-paced environment. He/She must exhibit the ability to plan, prioritize and demonstrate exceptional follow-up skills.  He/she must be courteous, persuasive, client focused, professional and positive at all times.
  Directly support and assist the Event Sales Team with:

  • Clerical duties such as answering phones in a high-volume setting, preparing BEO packets and other paperwork for various meetings through the week. 
  • Provide Sales team with clerical and administrative support include emailing, answering phones, data-entry, and performing all other general office duties. 
  • Process information for accounting including month end commissions.  
  • Monitor, screen, respond to and distribute incoming communications via e-mail and phone in a timely manner.  
  • Provide guest service to internal employees, guests, and all customers of TAO Group Hospitality.  
  • Voicemail follow-up and rolling calls as needed
  • Assists with Triple Seat reports and updates revenue reports on a weekly basis.
  • Closes out all events in Triple Seat once the event has taken place
  • Perform other job-related duties as requested. 
Skills and Abilities
  • Effectively communicates in English, in both written and verbal forms. 
  • Basic knowledge of computer software to include Outlook, MS Word, Excel, OneNote, and PowerPoint as well as office equipment, i.e. telephone, copier, fax machine. 
  • Excellent customer service skills and interpersonal skills to effectively communicate with all business contacts. 
  • Polished appearance and demeanor. 
  • Ability to obtain and maintain full knowledge and understanding of company and department rules and regulations, policies and procedures. 
Minimum Requirements
  • Solid written and verbal communication skills 
  • Strong computer skills a must (Outlook, Excel, Word, general databases)
  • Emphasis in math skills for accounting assistance
  • Experience in database organization
  • Basic understanding of legal contract language 
  • High school diploma or equivalent 
This is not necessarily an exhaustive list of all responsibilities, requirements or working conditions associated with the job. Tao Group Hospitality reserves the right to make changes in the above job description and all other duties assigned. Nothing herein shall restrict Tao Group Hospitality management’s right to assign or reassign tasks, duties, or responsibilities to this job at any time. Tao Group is an EOE.

If you are hired, we will require proof that you have received the COVID-19 vaccine or that you have a valid religious or medical reason not to be vaccinated.

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